Service level ledger table
The core evidence block a procurement reviewer looks for first.
A website built to hold up when a procurement team is reading it during an RFP
An RFP-ready facilities management website means the documented facts a procurement reviewer pulls into a bid response, coverage, service levels, certifications, are already accurate and easy to find on your own site before they ever ask you directly.
Cost sheet
- Plans$137 a month
- Build fee$797, after launch
- Live in7 days
- Revisions5 a month
- Domain and hostingIncluded
Who it is for
Who this service is for
- Facilities companies that bid through formal RFPs and shortlist reviews, where a procurement team checks the vendor's site against the proposal.
- Business development leads who want coverage, service levels and certifications documented publicly before the reviewer asks.
01
What a reviewer actually checks
During a shortlist review, a procurement team checks a vendor's site for exactly the facts they need to fill in a comparison matrix: coverage areas, service scope, response commitments, and whether the certifications claimed on a proposal actually appear anywhere public. A site that makes this easy to find looks like a company that runs a documented operation; a site that hides it behind marketing language raises a quiet question about the operation itself.
02
The service level ledger as procurement evidence
The ledger table format exists specifically for this reader. It presents committed figures the way a contract exhibit does, aligned and labeled, rather than buried in a sentence a reviewer has to parse and re-read to extract the actual number.
03
Extractable content for AI-assisted procurement research
Procurement research increasingly runs through AI search tools as well as traditional search engines. A page built with clear headings, a real table with a stable identifier, and answer-first copy is the kind of content those tools can extract and cite accurately, rather than a page of marketing prose with nothing structured to pull from.
04Manifest
What you get
Certifications tied to the relevant page
Shown where they apply, not as an undifferentiated badge row.
Documented coverage areas
Clear about where you operate today, without overselling reach.
Structured schema markup
Service and FAQ data marked up so it can be extracted accurately.
05Exclusions
What is not included
Saying plainly what the work does not cover makes the rest easier to trust.
- Running any facilities service, or advice on your contracts, safety or compliance obligations.
- Paid ad spend, printed collateral and bid writing.
- Publishing client names, building details or certifications you cannot verify or are not permitted to disclose.
06Service loop
How the work is done, step by step, and how long it takes
Day 0
First monthly invoice
The plan and the build clock start. The build fee is not charged.
Onboarding
One onboarding call
We agree the page list for this build work from your service lines, coverage and commitments.
7 to 15 days
Build and review
Live in 7, 10 or 15 days depending on plan, counted from the onboarding call.
After approval
Build fee invoiced
The $797 build fee is invoiced only after the site is live and you approve it.
07Cost sheet
What it costs and what changes the price
The price is set by the plan, not by the page count: Baseline Ledger $137/ month, Operating Ledger $297/ month + usage, Enterprise Ledger $747/ month, each plus a $797 build fee invoiced after launch. What moves you between plans is whether you want the AI Engine answering calls and messages, and whether you want the Content Engine producing social posts and reels.
| Feature | Baseline Ledger$137/ month | Operating Ledger$297/ month + usage | Enterprise Ledger$747/ month |
|---|---|---|---|
| The website itself | |||
| Pages that open instantly | |||
| Service level ledger table | |||
| Location and service-area pages | |||
| Enquiries into your CRM | |||
| Compliance pages and accessible build | |||
| Search, answers and AI citations | |||
| SEO, AEO, GEO and schema | |||
| The AI Engine | |||
| AI receptionist with call summaries | |||
| AI chat on your website | |||
| AI replies on SMS, Messenger and Instagram | |||
| The Content Engine | |||
| Researched articles every week | |||
| Social posts and reels | |||
| Managed Google Business Profile | |||
| Management and ownership | |||
| Revisions and weekly detail updates | |||
| Managed hosting and security | |||
| Your domain, in your name | |||
| Move from your current site, rankings intact | |||
| Client portal for every request | |||
Every plan carries a $797 one-time build fee, invoiced only after your site is live and approved. The AI Engine plan adds AI usage on top of its monthly fee; text-message carrier fees are passed through at cost.
08Guarantee
What we are held to on this work
90+ PageSpeed
On mobile and desktop for every page we build and host, or we fix it at no charge.
Build fee after approval
You see the finished site before the $797 build fee is invoiced.
Your domain
Registered in your name, transferred free if you ever leave.
Client notes
What operators say about this kind of build
We used to forward facility walkthroughs emails around and hope somebody had replied. Requests are assigned automatically, with a backup for when the owner is away. Holiday cover stopped being an archaeological exercise.
Derek CresswellHelpdesk supervisor, office campus services contractorHarrisburg, Pennsylvania Inquiry assignment and staff handover for facility walkthroughs
I appreciated being asked to separate new facility walkthroughs requests from ongoing conversations. The sender picks the route, which means the best-informed person does the sorting. Returning customers no longer repeat the whole form to ask one question.
Rebecca BollingerReception and bookings coordinator, university campus facilities providerWorcester, Massachusetts Inquiry categories and guided navigation for facility walkthroughs
Case files
Case studies that used this service
- FWS-CS-01Making the first response to facility walkthroughs countBlock management and facilities firm, Provo, Utah · Commercial property management
- FWS-CS-05Helping people prepare for facility walkthroughsMulti-site retail facilities provider, Stamford, Connecticut · Multi-site portfolios
- FWS-CS-06Setting honest expectations for facility walkthroughsManufacturing site support services, Durham, North Carolina · Integrated facilities management
Next step
Want to see RFP-ready facilities management website for your own services?
Book a 30-minute demo. Plans from $137 a month, build fee invoiced only after launch.
Questions about RFP-ready facilities management website
Can the site actually help us win an RFP?
The site is not a substitute for your proposal, but it removes a category of objection: a reviewer who cannot verify what you claim on paper against your public site. That verification friction is real and it is what this build is designed to remove.
Should we publish certifications we are still working toward?
No. We only publish what is currently true and verifiable, the same rule that applies to every figure on the site. A certification in progress can be mentioned as in progress, never presented as held.
Can we password-protect certain pages for specific bids?
That is outside the standard build, since the plan is built around a public marketing site. Talk to us about your specific need and we will tell you plainly if it fits or not.
Does this apply to us if we mostly win work through referrals, not formal RFPs?
Yes. The same documented, checkable structure builds trust with a referred prospect doing informal due diligence, not only with a formal procurement committee.
What does a procurement reviewer look for on a vendor website?
Coverage areas, service scope, committed response times and frequencies, certifications that match the proposal, and signs of a documented operation. The ledger table puts those in one checkable place.
Can we update the site when we submit a new bid?
Yes. A new service line or updated commitment is a revision, completed within the stated turnaround, so the site matches the proposal you just sent.
Does the site need case studies to be RFP-ready?
They help when you have permission to describe the work. We add them as revisions once you have outcomes you can publish.
Is the site accessible for public-sector reviewers?
Pages are built toward WCAG 2.2 AA with an accessibility statement, which helps meet the expectations public buyers increasingly bring. It is not a certification.
See it built for your business
A live walk-through of the site you would get, in about 30 minutes. Plans from $137 a month, the $797 build fee invoiced only after launch, domain and hosting included.
Book a demoOr email and a person replies within one working day.